Microsoft Teams Governance
Microsoft Teams Governance
As more and more users are becoming accustomed to Microsoft 365 Teams and the content collaboration, meetings, and workflows are becoming more reliant on the Teams, businesses need to set up proper rules.
Organisations need to conduct appropriate management of groups and users in order to adhere to their goals and policies after the implementation of Microsoft Teams which brings up the concept of Teams governance. Here we will walk you through some of the key strategies for managing Teams governance in your organisation.
Want Free One-Hour Microsoft Office 365 Consulting?
What is Microsoft Teams Governance?
Microsoft Teams Governance provide powerful tools to ensure organisations that all employees stick to certain rules and policies while using the app.
Microsoft Teams Governance defines the boundaries of your organisation to determine who can be the creator of teams or groups, who is capable of inviting new members or guests into Teams, or which channels should be private or public and so on.
With the help of Teams Governance, you can determine and plan users’ level of access and manage communications. So, by providing governance principles, your business is ensured with a defined way of using Teams.
365 Digital Consulting as a Microsoft solution provider assist businesses in utilizing the right tool for their specific needs and planning of their MS Teams governance.
Why businesses need Microsoft Teams governance?
Microsoft Teams offers numerous tools in order to handle governance capabilities that your business require. Some of the reasons why you should take advantage of Microsoft Teams Governance are:
Creating and categorizing groups and teams
It is possible to define limitations on who can create, name and classify Teams or if guests can be invited to the Teams or not. These settings secure your Microsoft Teams environment from unwanted access and provide apparent user expectations.
Teams' lifecycle, expiration, and retention
Each project consists of three stages: beginning, middle and closing, so do Teams. During the beginning stage the team will be created and channels will be set up, then during the middle stage all the collaboration and communications come about, and the closing stage is when the project is fully done and completed its targets.
Usually at the end of the project teams are left useless, so businesses can set expiration policies to archive or delete them after a certain amount of time.
Likewise, Microsoft Teams retention policies enable you to retain important data in order to manage information in your organisation more effectively. Admins can choose to keep, remove, or retain some specific data for a defined period of time and then delete them.
Guest access controls
Sometimes it is essential to have secure collaboration with stakeholders, partners, or vendors, for this purpose you can restrict who can add guests to teams and provide sensitivity labels to define which teams can accept guests or not. Moreover, by utilizing Multi-Factor Authentication (MFA) you ensure guests follow the organizational policies.
Groups naming policy
By setting a group naming policy using Teams Governance, you can apply a naming strategy for Teams which are created by the users. This feature helps to categorise Groups and Teams and prevents having unwanted multiple Teams for one specific subject.
It is also possible to create an inventory of blocked words, in order to prevent employees of using some specific words for the Teams and groups names.
Information Rights Management (IRM)
Since many organisations store their critical organisational documents and sensitive data in MS Teams, it’s important to determine the regulations, Teams Governance is a key consideration which help you maintain control over your data. It limits users access to sensitive information and prevent them from editing, copying, or sharing them externally.
Secure Teams ownership
In order to secure MS Teams ownerships and their lifecycle you need to setup ownership policies. It is possible that a Team owner leaves without allocating a new owner; it leads to management problems and in some cases duplication of teams. To address such issues, you can setup a minimum owner’s policy, which requires a minimum number of owners for each team or choose default owners.
How to setup MS Teams Governance
To make use of these features there are two options for the organisations, one of them is to apply all the necessary polices back-end with PowerShell which has its own limitations, and the second option is to utilize Powell Teams.
Powell software company has provided a Microsoft Teams add-in to answer all the needs mentioned called “Powell Teams”. Powell Teams elevates Microsoft features by its end-user dashboard to boost collaboration and productivity. With a modern collaboration experience, users can cooperate effortlessly through a ready-to-use interface.
This user-friendly interface provides various features and tools such as teamwork organisation, Microsoft Teams Governance, Teams dashboards with Ready-to-run business teams templates, pre-defined channels, and pre-configured tabs. Generally, the Powell Teams provide all the features each organisation needs to control their MS Teams.
365 Digital Consulting assists organisations in the implementation of Powell Teams to put a stop to data overload and help end-users make the most of their digital workplace.
Microsoft Teams governance process
By the increase of data and users on the Microsoft Teams, you might feel overwhelmed with it. Even if businesses have developed a robust Microsoft teams governance strategy, after the growth of content they feel confused and baffled by the MS Teams environment settings.
Microsoft Office 365 solution providers are the answer to such problems. As a certified Microsoft partner with decades of experience, we help businesses through the management of their MS teams by providing them governance strategies and supporting your governance rights, we also offer one-hour free Office 365 consulting session to guide their clients about the process.