Office 365 Migration

Mobility, agility, advanced technology, and the need to keep current with industry trends are just a few reasons why organizations are moving to the cloud. Businesses want robust solutions that enable them to be more competitive, and the cloud provides them with numerous alternatives. Several businesses choose Microsoft’s Office 365 offering over the alternatives because it provides effective functionalities and is well integrated with the Microsoft Office Suite and other 3rd party applications that most businesses are already using.

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Microsoft Office 365 migration scenarios

Office 365 migrations can be done from many different environments, and each of them needs their own specific implementation planning. Here are some of the scenarios of migrating to Microsoft Office 365.

1. SharePoint on-premise versions to SharePoint online


The process of moving all the data from the SharePoint Server to the cloud versions might be baffling and full of headaches, so choosing the best Microsoft 365 service provider is essential at this stage. 365 Digital Consulting, as one of the leading Office 365 consulting firms, help organisations on all the stages of the migration from planning, to the execution stage, and finally support services. They can move all types of files, keeping the metadata, and the hierarchy structure you can even get one free hour of consulting session to get guides about the migration process or a detailed migration preparation report and existing SharePoint health check report.

SharePoint on-premise versions to SharePoint online
Exchange to Microsoft 365 Migration

2. Exchange to Microsoft 365 Migration


Regardless of your Exchange Server environment, like Exchange 2003, Small Business Server (SBS) 2003, or newer versions of Exchange 2013 or 2016 or 2019, 365 Digital Consulting will assist you to migrate all your mailbox emails to the cloud. By using innovative solutions, the process is invisible to end users so staff will face minimum downtime.

3. Migrate Email, Calendars, Contacts, and More


Want to migrate all your emails, tasks, calendars, and contacts too? No worries, with 365 Digital Consulting, migrate all your Outlook items types to your target Office 365 tenant. Clients can also choose on excluding the migration of some special folders such as deleted items, drafts and junk emails.

tenant to tenant Office 365 migration

4. Migrate Between Microsoft 365 Tenants


There are several scenarios that may urge the need for tenant to tenant Office 365 migration, businesses can get help from certified Microsoft consulting service providers to migrate content between tenants. Some of the business scenarios and their solutions are:
• When both business and brand identity is sold: by maintaining the current domain as a part of migration, all the identities will be migrated to the new tenant.
• A business is sold and it will join the target company (merge or acquisitions): this scenario consists of tenant to tenant Office 365 migration with rebranding architecture, and after the migration of identities, the brand identity is changed.
• Dividing users between two tenants: the process doesn’t encompass accounts migration to a new on-premise AD DS forest. it includes transferring all the workloads to a new cloud tenant.

5. G Suite, Gmail and More migration to Microsoft 365


Last but not least, you can move your IMAP based email servers like Google workspace to Office 365. Businesses can migrate all the mails, calendars, and contacts from G suite to Office 365, this process is not possible without knowing about PowerShell.

G suite to Microsoft 365 migration

Office 365 migration types

With all the above, you probably thought about Office 365 migration and made a decision about that. In what follows, we’ve explored four Office 365 Migration types you need to know before making any further decision.

a) Staged Migration


Staged migration, as its name suggests, is an Office 365 Migration approach that takes place in two or more stages in a defined period of time. In this migration type, all mailboxes and users of those mailboxes will be transferred to the new environment in batches. This method is suited for medium-sized companies that are using Microsoft Exchange 2003 or 2007. For Exchange 2010 or 2013, this migration type is not an available option. This method uses the Directory Synchronization tool to replicate your accounts from the on-premises Active Directory database.

Office 365 Staged Migration

b) Cutover Migration


If your organization has less than 2000 mailboxes or less than 150 users, then the Cutover migration approach is recommended. Among the four Office 365 Migration types, Cutover migration happens at once and immediately moves all the data from an on-premises version to Office 365. Maybe the only downside of this approach is that you cannot choose specific data to migrate. Unlike stage migration, you can use Exchange 2003 and all later versions.

c) Hybrid Migration


The third Office 365 Migration type is a hybrid migration. This approach is only for those organisations that use Exchange 2010 and later. Although Microsoft Office 365 is commonly referred to as a single solution, but you actually have two alternatives: migrate all users from an on-premise system to Office 365, or maintain some parts of the infrastructure on-premise while transferring others to the cloud. According to the nature of this migration type, it is sometimes called an integration of your Exchange servers and existing directory services, and have complete freedom about what mailboxes you want to migrate to Office 365.

Microsoft Office 365 Hybrid Migration
IMAP Migration to Office 365

d) IMAP Migration


With IMAP Migration, you can migrate from any other mailing system, like Gmail or other emailing environments that support IMAP. In this type of migration, you can only transfer mails. Any other item, such as calendars, tasks, or even contacts, has to be transferred and migrated manually by the users. There is a specific scenario which allow Gmail migration without using IMAP so we can bring your calendar, task or contacts from G Suit automatically without need of user manual action. Also, unlike other migration options, you should create a new mailbox for each existing user before attempting IMAP migration.

Four main reasons why you should migrate to Microsoft Office 365

With all the above, you probably thought about Office 365 migration and made a decision about that. In what follows, we’ve explored four Office 365 Migration types you need to know before making any further decision.

Office 365 is one of the top 3 cloud-based solution

This means that you can access it anytime, anywhere, and with any device you want. But also, being a cloud-based program makes sure that your environment is always up to date, and you don’t need to pay extra for an update or bear the processes of upgrading your Microsoft 365 tools manually. Among the top cloud provider Microsoft Office 365, Amazon AWS and Google cloud have almost 60% of total market share.

Data Security and Simplified Migration

When it comes to cloud services and solutions, Microsoft is a renowned and popular name that takes care of all your security concerns you might have as an organization. Office 365 Security & Compliance Center will provide plenty of security related feature including advanced threat management, mobile device management (MDM), Data Lost Prevention (DLP), Sensitivity label, Information governance, eDiscovery and hold. It also certified for ISO/IEC 27001, 27017, 27018, SOC, HIPAA, …

Microsoft guarantees 99.9% uptime

Office 365 is provided by Microsoft, one the most reliable organisations in providing cloud solutions, so you don’t have to worry about the quality of service and backup concerns. When you get a service from Microsoft, you shouldn’t be worried about any server maintenances and possible downtimes. Microsoft will take care of that for you.

Has your business in its mind

Office 365 is essentially for business purposes. There are many flexible subscription plans that you can choose based on your need, and as your business grows, you can always pay for more and upgrade your subscription. Microsoft has specific plan for business and for enterprise.

365 Digital Consulting solutions on Office 365 migration

Because Microsoft Office 365 has become the most essential corporate productivity platform, dealing with Office 365 migration issues has also become a critical business procedure. Office 365 migration has a lot of issues due to the fact that it is a lengthy and difficult procedure. Security, governance, and compliance, as well as bandwidth, downtime, archiving, and backup, are just a few of them.
Despite the numerous advantages of Office 365, many companies continue to experience frequent O365 problems. 365 Digital Consulting has supported many O365 migrations and acquired some valuable insights along the way. Here are some of the solutions they provide throughout the process of migration:

Developing a crystal-clear plan


Before moving to Microsoft Office 365, like with any IT project, you should create a project plan. You risk bringing your organisation’s operations to a halt or losing vital data if you do not have one. On the other hand, your entire business will run smoothly if you have a clear strategy in place. If you face difficulties in developing a clear plan, 365 Digital Consulting is at your disposal to help.

Choosing a suitable package


There are several Microsoft Office 365 Packages from which to pick. Before you choose a bundle, consult with an expert Office 365 consultant about your objectives, what you need or desire to have. Choosing the best Office 365 suite will pay off in the long term.

Test, test, and test


Performing a test before rolling out Office 365 to your entire business is essential. This will assist in identifying potential challenges particular to your business and ensuring that the entire process runs smoothly. Moreover, because mobile device and tablet reconfigurations are required, you may need to set up processes to assist employees following the complete rollout during the test migration.

Train as much as possible


Getting Office 365 up and operating is the most challenging element of the migration, neglecting to properly train staff, particularly on substantial changes will interfere with everyday functioning. Office 365 Training will keep the firm functioning smoothly while also allowing staff to learn about new inter-office chat and communication tools like Microsoft Team.

office 365 migration steps

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